Full-Time Administrative Assistant
NOTE: This job listing has expired and may no longer be relevant!
Job Description
We are looking for a Full-Time Administrative Assistant with experience to work in the Pearl City area.
Duties:
The duties include, but are not limited to the following:
-Assisting clients by phone and in person.
-Typing up of all Proposals.
-Sending all Proposals with Material Samples, Photos, etc. to Clients.
-Scanning and Saving of all Notes and Filing away on a Daily, Weekly & Monthly Basis.
-Save, Print, Distribute ALL Subcontractor estimates.
-Follow up on ALL Subcontractor proposals and ESTIMATOR pricing & proposals.
-PRINT all PLANS and Follow-up on addendum, etc.
-Update clients on proposal requests by phone and email
-Update proposal templates as necessary.
-Matching invoices with statements.
-Greeting customers, assisting with estimators, etc.
-Receiving Payments from customers.
**Preference will be given to candidates with a strong customer service & office administrative background.
Schedule: Monday – Friday 6:00am- 2:30pm
Required skills:
Must be Proficient in Microsoft software which include: Outlook, Word, and Excel.
Excellent verbal and written communication skills.
Detail oriented and accurate data entry of information and proposal writing.
Operate general office equipment such as fax machine, copier, scanner and etc.
Must be able to meet deadlines and prioritize work based on urgency.
Must be able to work in a fast-paced environment.
Ability to multitask and manage multiple tasks simultaneously.
Must be a dependable and honest individual who treats client / vendor / company information with high levels of confidentiality.
Daily attendance is a necessity.
Must be able to work well independently and with other co-workers.
Knowledge of areas, street names and landmarks on Oahu is required.
Compenasation: $15 per hour
Call June at 808-349-5193 or 808-521-4300 to schedule your interview today!
Alliance Personnel is an equal opportunity employer dedicated to placing you in your dream job.
We will help you edit your resume, polish your interview skills, and ultimately find a job that works for you.
EEOE/minorities/female/veterans/disabled
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